Application Deadline: 30 Nov 2016
Major Tasks and Responsibilities
• Maintain diaries and prepare daily schedules, including management meetings and appointments, as required.
• Screen calls, answer enquiries and provide appropriate responses/points of contact.
• Arrange and support events, visitors and meetings.
• Accurately take minutes, record actions and agendas from meetings and submit them in a timely manner.
• Produce accurate professionally typed and presented documents, reports, bids, contracts, manuals, presentation slides and correspondence as required.
• Arrange all travel and accommodation requirements including itineraries for employees.
• Maintain correspondence files and records.
• Assist and/or oversee special administrative projects as requested.
• Develop sound knowledge of AMO policies and standards.
• Act as a member of the Building Fire and Emergency Team for the Business Operations Group.
Qualification, Key Skills & Requirements
• The successful applicant will have a minimum 3 years’ experience in a similar role providing administrative and business support to the management team.
• Ability to work independently to organize and prioritize demands, handle multiple tasks simultaneously.
• Set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands.
• Ability to prioritize and work effectively under tight deadlines whilst demonstrating effective time management skills and be relied upon to deliver results.
• Be proficient in using Microsoft Office suite including Outlook, Excel, PowerPoint and Advanced Word.
• Formal qualifications in Business/Administration will be well regarded.
APPLY NOW
Administration Officer POSITION DESCRIPTION:
UGL Construction has an immediate opportunity for an Administration Officer to join our elite multinational construction team. The Administration Officer is responsible for providing professional business support to members of the UGL Corporate, Management Team and their respective groups. It is a pivotal support role in the day to day running of the corporate office, delivery of operational activities/actions and coordinating key events, re-occurring reports and general correspondence. Our strength lies in our investment in employees and in their future. Our people make us who we are – and for that reason, we aim to attract the best, and reward you generously for your dedication and hard work. We measure success not only by the products we bring to our customers, or the financial results we deliver to our shareholders, but also by remaining true to our core values of safety and environmental stewardship, respect and integrity. Come and work for us and you’ll enjoy a full range of attractive rewards and benefits. Your health and wellbeing is front of mind so we offer free onsite gyms and set you up with the tools and technology to enable you to enjoy flexible work arrangements. With an enviable company safety track record plus training and support that’s second–to-none in the industry, a career with UGL Construction puts you on track to grow and prosper right alongside us. Successful applicants will undergo a corporate structured UGL Construction induction and Corporate paid training prior to their job resumption. Interested applicants should forward a copy each, of their recent CV and cover letter stating clear intent to work in UGL Construction Limited.Major Tasks and Responsibilities
• Maintain diaries and prepare daily schedules, including management meetings and appointments, as required.
• Screen calls, answer enquiries and provide appropriate responses/points of contact.
• Arrange and support events, visitors and meetings.
• Accurately take minutes, record actions and agendas from meetings and submit them in a timely manner.
• Produce accurate professionally typed and presented documents, reports, bids, contracts, manuals, presentation slides and correspondence as required.
• Arrange all travel and accommodation requirements including itineraries for employees.
• Maintain correspondence files and records.
• Assist and/or oversee special administrative projects as requested.
• Develop sound knowledge of AMO policies and standards.
• Act as a member of the Building Fire and Emergency Team for the Business Operations Group.
Qualification, Key Skills & Requirements
• The successful applicant will have a minimum 3 years’ experience in a similar role providing administrative and business support to the management team.
• Ability to work independently to organize and prioritize demands, handle multiple tasks simultaneously.
• Set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands.
• Ability to prioritize and work effectively under tight deadlines whilst demonstrating effective time management skills and be relied upon to deliver results.
• Be proficient in using Microsoft Office suite including Outlook, Excel, PowerPoint and Advanced Word.
• Formal qualifications in Business/Administration will be well regarded.
APPLICATION INSTRUCTIONS:
Interested applicants should send their application and CV through via APPLY NOW belowAPPLY NOW
